Bylaws of Asian Urological Society of Endoluminal surgery & Technology (AUSET)
ARTICLE 1 – NAME AND DOMICILE
Name: Asian Urological Society of Endoluminal Surgery and Technology (AUSET)
Domicile: The Society is domiciled in South Korea.
ARTICLE II. OBJECTIVES
The objectives of the Society are the advancement and promotion of knowledge of endourological diseases of the urinary tract and their treatment through endoluminal surgery and technology. The Society strives to encourage research, improve clinical practice through teaching, increase awareness of health problems in the field, and promote the exchange of knowledge among urologists in the Asian region.
ARTICLE III. SPECIFIC AIMS
The Association shall endeavor to realize these objectives by:
a) Promoting and coordinating activities in the field of Endourology
b) Fostering research activities in the field of Endourology
c) Organizing and coordinating regular scientific meetings
ARTICLE IV. MEMBERSHIP
4.1 Categories
The Association shall be composed of Full, International, and Associate members.
4.2 Full Membership
A Full Member is any qualified medical professional with a subspecialty qualification or interest in Endourology.
4.3 International Membership
International Members are urologists who have contributed significantly to the Society or have made important contributions to further the aims of the Society. International Membership is awarded by the Executive Council.
4.4 Associate Membership
Associate Membership is designated for young endourologists in each country who are passionate about research and clinical practice. The Board of Directors will evaluate their contributions and select them accordingly.
4.5 Application for Full Membership
Applications for Full Membership must be submitted to the Secretary General with the following:
(a) The nominee’s qualifications, including degrees, professional position, and academic achievements
(b) A letter of recommendation from a Full Member
The Membership Committee will review the application and determine eligibility. Full Membership becomes effective upon payment of a joining fee of US$100 and an annual membership fee of US$50, payable within three months of invoicing. The fiscal year of the Society is from January to December.
The initiation date of the membership fee collection will be determined and announced by the Board of Directors.
4.6 Membership Fees
Membership fees shall be determined by the Executive Council.
4.7 Rights and Privileges
All members may participate in the General Annual Meeting and scientific sessions; however, only Full Members may vote and be elected to the Executive Council.
4.8 Membership Benefits
Members are eligible for registration fee waivers and reduced participation fees at AUSET scientific meetings. Additionally, members may receive priority access to academic content sharing. The Society will provide opportunities for participation in educational and research programs. Full Members have voting rights and may influence key Society policies. Associate Members may receive mentorship and educational opportunities to become Full Members. Additional benefits may be granted based on the decisions of the Board of Directors.
4.9 Termination of Membership
Membership shall be terminated under the following conditions:
(a) Upon the member’s written request, effective from the first day of the following calendar year.
(b) Expulsion by the Executive Council due to failure to pay the annual dues for two consecutive years.
(c) Expulsion by written notice of the Executive Council for actions inconsistent with the Charter and Bylaws of the Society.
ARTICLE V. STRUCTURE OF THE ASSOCIATION
5.1 Executive Council
The operations of the Society shall be managed by the Executive Council, chaired by the President. Routine administrative matters shall be handled by the Secretary General.
5.2 Composition and Term of the Executive Council
The Executive Council shall be composed of Full Members elected at the Annual General Meeting, with the following terms:
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President – 2 years
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President-Elect – 2 years
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Secretary General and Secretariat – 2 years
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Treasurer – 3 years
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Director of Education and Research – 2 years
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Director of International Collaboration – 2 years
To ensure continuity in the Society’s activities, each officer may serve consecutive terms but may also take a minimum break of 2 years (3 years for the Treasurer) before being re-elected to the same position. Additionally, the Treasurer must submit an annual financial report to the Secretariat, which will be reviewed and approved at the Annual General Meeting.
ARTICLE VI. ANNUAL GENERAL MEETING
6.1 Annual General Meeting (AGM)
The Society shall hold an Annual General Meeting (AGM) every year at a location designated by the Executive Council. All committees shall report on their activities, and financial matters shall be reviewed and approved at the AGM.
6.2 Extraordinary General Meeting
An Extraordinary General Meeting may be called with 30 days’ notice.
ARTICLE VII. AMENDMENTS
The Charter and Bylaws may be amended under the following conditions:
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The President must provide notice of the proposed amendments at least 30 days in advance.
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A two-thirds majority approval at the Annual General Meeting is required for adoption.
ARTICLE VIII. ADMINISTRATIVE SECRETARIAT
The Secretariat is located at Seoul National University Hospital, Seoul, South Korea. The location of the Secretariat may be changed by a decision of the Executive Council.
On behalf of AUSET,
Sung Yong Cho
Founder & President of AUSET
September 2024
